Auction Rules and Procedures
Beginning March 6, bidders will have access to the offerings in the Silent and Super Silent Auctions through our online bidding website.
Our online bidding site is now open and loaded with every auction item and an accompanying description, fair market value, bid increments, photo, and donor information. To participate in the Auction, you will receive instructions and a web link by text on your mobile number — just open the link and start bidding! No need to download an app; it’s all done online!
Online bidding allows you to:
- Enter a maximum bid on your favorite items and let the software do the bidding for you!
- Receive outbid alerts by text the moment someone bids higher than your maximum bid on an item.
- Read item descriptions and see item photos.
- Track all of your bids on the “My Bids” page.
- View a list of items without any bids.
- Receive instant notification of items won!
Please go to the Check-In table to sync your credit card number with your bidder number. This will allow for an easy and instant check-out.
No need to wait in Checkout lines if your credit card is synced with mobile bidding. If you prefer to pay by check, please contact the EAPA or stop by the EAPA office.
Silent and Super Silent Auction
All Silent and Super Silent Auction bidding will take place through your mobile device beginning at 8 a.m. on Monday, March 6, and will last until the evening of Sunday, March 12. Silent Auction bidding will close at 4:45 p.m. and Super Silent Auction bidding will close at 5 p.m. Bidders will be given intermittent warnings before the Auction closes to make final bids.
Winning bids on Silent Auction items will be available at the EAPA office on Monday, March 13 beginning at 8 a.m.
Final receipts, including ticket purchases, will be mailed to all bidders after the Auction.
The Live Auction will begin at 8:15 p.m. and will continue until all the items have been sold. Bidders enter bids by displaying their bid numbers. The Auctioneer has sole authority over the Live Auction. The Auctioneer has final authority to set minimum prices, determine the successful bidder, reject a bid, withdraw an item from sale, or re-offer an item in dispute. A runner will present the bid sheet to be signed by the winner of each item. The successful bidder assumes full risk and responsibility for the item purchased. Title to each item passes when the Auctioneer says “SOLD.”
Raffle tickets will be available to purchase and will close at 5 p.m. on Sunday, March 12. A live drawing will be held on Monday, March 13 at 8:30 a.m. in the EAPA office.
All sales are final. No exchanges, refunds, or substitutions are possible. Everything is sold “as is.”
Please read restrictions and specifications carefully.
Items which have been donated to The EAPA Auction are sold by the School and not by the donor unless stated otherwise. Every reasonable effort has been made to give an accurate description of each item. Except where manufacturers’ warranties are in effect, all items are sold “where is” and “as is” and without warranty or representation of any kind as to the correctness of description, genuineness, authenticity, condition, quality, or fitness for any purpose.
All Auction items and services must be used within the time limits specified in the catalog or at the time of the Auction and are subject to the terms and conditions stipulated by the donors. The maximum time limit on any service is one year from date of purchase unless stated otherwise.
To provide protection for donors of vacation homes, usage is restricted to the winning bidder with the stipulation that parental supervision is provided at all times during the rental period. Payment for damage inflicted during the period of usage must be made to the donor. By his or her purchase, the buyer waives any claim for liability against either The Episcopal Academy or the donor; and neither EA/EAPA nor the donor is responsible for any personal injuries or damages to the property that may result from the utilization of the property or services sold. Please make and confirm all vacation reservations well in advance. Note that reservations may be subject to availability and subject to blackouts. Any changes must be made directly with the travel agency or donor.
Any team merchandise acquired at the auction is for personal use only. The merchandise may not be used for advertising, promotional (including contests and sweepstakes), or other commercial purposes.
The Episcopal Academy is exempt from federal income tax as an organization described in Section 501 (c)(3) of the Internal Revenue Code. The School is required by the Internal Revenue Code (Sec.6115 (a)(1)) to inform you that the amount of the purchaser’s contribution that is deductible for federal income tax purposes is limited to the excess (if any) of the amount of money contributed by the purchaser over the fair market value of the goods or services provided by the organization. The values listed in the catalog are the School’s good faith estimate of the fair market value of the goods or services provided. In the case of a unique or one-of-a-kind item that is marked “Priceless,” the IRS may say that the purchase price is the fair market value. Please retain your Auction receipt for your tax records and consult your tax advisor with respect to the appropriate income tax treatment.